It’s all too common to hear employees lamenting the number of “pointless” meetings populating their calendars. Even so, it’s essential to periodically step out from behind our screens and—dare I say it—interact with our fellow team members. Yet while internal meetings can be just as valuable as client-facing ones, they’re not often given the same attention when it comes to preparing.
It’s just a staff meeting, right? Why waste valuable time planning for it?
However, a thoughtfully mapped out staff meeting can have a dramatic impact on team morale. Here are some tips for planning a meeting your employees won’t dread—and that will also contribute to your company’s growth (hint: it’s about more than just providing lunch).
Stagger the Schedule
Our company has many part-time employees who come into the office on different days, so scheduling an all-staff meeting can be challenging. To address this, we stagger our staff meetings: every other week, we hold a 30-minute meeting on Monday, Tuesday, and Thursday. This schedule allows us to share the same message with all of our employees throughout the week—and the meetings are short enough that my co-founder and I can be present at each one. Of course, it may not be possible to include every employee in every week’s meeting. In that case, aim to circulate staff meeting notes at the conclusion of each week. This ensures the team has a record of the discussion, bridges any variation between meetings (sometimes new topics appear on the agenda as the week progresses), and allows employees who weren’t able to attend to stay informed.
Lindsay Tanne is co-founder and COO of LogicPrep, an education company that helps families navigate the college admissions landscape.
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